The Land Transportation Office (LTO) and its agencies in different parts of the country also issue duplicate plate numbers in cases of loss or theft. Before they do, they require several documentary requirements along with an Affidavit of Loss to prove that the number plate is indeed lost and irretrievable despite the car owner’s best efforts.
Number plates are required fixtures that serve as a special identification of the motor vehicle (MV) unit meant to help the government trace and identify the vehicle owner easily. It is illegal to drive a vehicle without one in the Philippines, so it is the responsibility of the MV owners to ensure that their vehicle’s plate numbers are always attached and have the necessary stickers. In cases when the number plate is lost, however, the LTO gives out duplicate plates as replacement for lost, stolen, damaged, or mutilated number plates. Note that this is an officially issued replacement by the LTO, and is different from temporary license plates, and it requires the submission of an Affidavit of Loss Plate.
Affidavit of Loss for Lost Plate Number Motorcycle and Motor Vehicles
An Affidavit of Loss is a legal document declaring the loss of something in an official document notarized by a licensed lawyer. In the case of requests for Duplicate plates, the Affidavit of Loss Plate serves as the MV owner’s oath or sworn statement that the plate number is lost and cannot be found despite the owners best efforts, so the owner and the agency can deem it lost for good.
Because of the importance of the license plates to both the LTO and the car owner and the inevitable case of loss or theft of plate numbers, the agency has made it possible to request for duplicate plates. Requesting for replacement plates is easy though it does come with several documentary requirements, including an Affidavit of Loss that details how the plate number was lost and all the effort exerted to find it.
Benefits of Getting an Affidavit of Loss Plates
Securing an Affidavit of Loss in order to fulfill the requirements to apply for a duplicate plate in the Philippines can only mean getting to enjoy the same exact benefits of having a legitimate plate number prior to its loss or damage.
These benefits include:
- Having the option to drive the car on public roads.
- Having a legal proof that the car is registered with the government and is roadworthy.
- It is the ticket out of many legal problems, which can result from driving a car without license plates.
- You have the complete requirements to renew your MV or MC registration.
- You can sell your MV or MC easily as it comes with complete papers.
- You won’t be at a disadvantage in case a dispute arise due to accident or traffic collision
Who Can Get a Notarized Affidavit of Loss for Duplicate or Replacement Plate from LTO
Securing an Affidavit of Loss in order to acquire a duplicate or replacement plate number can be done by anybody who owns an LTO-registered motor vehicle or motorcycle in the Philippines, in cases of loss, theft, or damage to the original.
Content of an Affidavit of Loss Plate
Though the Affidavit of Loss can be used under different circumstances related to losses of all kinds, even when the lost item is an LTO requirement, the affidavit itself is unchanging in its content, and must always contain the following information:
- Title of the document
- Personal information
- Full name
- Statement that affiant is of legal age
- Civil status
- Citizenship
- Residence address
- Residence Certificate Number
- A narration of the circumstances of the loss, which includes
- A description of the item or document lost
- A description of how it got lost
- The effort exerted to find it; and
- Your request for a replacement of the item or document lost.
- The signature of the affiant or the person executing/signing the document.
- The jurat or the oath or affirmation before the notary public that you have personally executed the document in the notary’s presence.
For Affidavit of Loss to be used at the LTO in the application for a duplicate plate, the licensee must also satisfy other documentary requirements for processing duplicate plates along with other pertinent personal information.
Requirements for Securing a Notarized Affidavit of Loss Plate
Securing a Notarized Affidavit of Loss, regardless of the lost item or document, always comes with the same requirements. These requirements include a community residence certificate, a proof of identity, and money for the notarial fees.
To apply for duplicate plates, you will also need the following:
- Clearance from PNP-Highway Patrol Group (PNP-HPG)
- Accomplished and Approved MVIR (Motor Vehicle Inspection Report)
- Original and photocopy of the LTO CR (Certificate Registration)
- Money to pay for the Motor Vehicle User’s Charge (MVUC) and other fees OR (Official Receipt)
- For for-hire vehicles only: LTFRB certification indicating that claimed lost plate number has not been surrendered
- For company vehicles: DTI or company secretary’s certificate.
Procedures for Securing a Notarized Affidavit of Loss for LTO Duplicate Plate
If, somehow, you find yourself in need of a notarized Affidavit of Loss to secure a duplicate or replacement plate for your motor vehicle or motorcycle, then you may refer to this guide on how to secure an LTO Affidavit of Loss.
Once you have an affidavit prepared, then you may check out this guide on the procedures to process a replacement for a lost plate at the LTO.
Fees for Securing a Notarized Affidavit of Loss for LTO Duplicate Plates
When it comes to the fees associated with the Affidavit of Loss for duplicate plates, you have two options: First, to come prepared with an affidavit and pay for notarial services only. The price ranges from P100.00 to P400.00. The second option is for if you can’t prepare the affidavit. If you can’t, you may ask the notary public to prepare it for you but you may need to prepare to shell out around P500.00 to P800.00 depending on the notary public that you are visiting. If you qualify as an indigent, then the Public Attorney’s Office gives out a notarized Affidavit of Loss for free.
Sample Affidavit of Loss Plate Template
If you have no idea about how an Affidavit of Loss looks like on paper, this sample Affidavit of Loss Plate can help you write one without starting from scratch.
REPUBLIC OF THE PHILIPPINES )
CITY OF BAGUIO ) S.S.
AFFIDAVIT OF LOSS PLATE
I, _________________, of legal age, single, Filipino, and a resident of ________________________________, after having duly sworn to in accordance with law, hereby depose and say that:
1. I am the authorized driver of a vehicle which is particularly described as follows:
Model: Hyundai Grand Starex
Plate number: AEY 577
2. On or about 9:00 pm of December 9, 2022, I drove the said vehicle along Mapanueve Lake, Zambales;
3. When I arrived home at my aforementioned residence in Baguio City, I noticed that one of the plates of the said vehicle is missing;
4. I lost no time in diligently trying to locate the said plate but all efforts exerted proved futile and to no avail, and that the same is considered lost or stolen and beyond recovery;
5. I did not yet report the loss to the authorities, as I was not sure as to the circumstances of the loss of the said plate, but would report the same, if the need arises;
6. That the aforementioned plate is not confiscated by any duly constituted authority nor it was used for any illicit purposes whatsoever;
As such, I am executing this Affidavit of Loss to attest to the truth of the foregoing and for whatever legal purposes that this may serve, and specifically to seek a replacement copy thereof.
IN WITNESS WHEREOF, I have hereunto set my hand this ___________________ in Baguio City, Philippines.
| ____________________ Affiant. SSS ID No. _____________ |
SUBSCRIBED AND SWORN TO before me this ___________________ in _________________, Philippines, affiant exhibiting to me his/her competent evidence of identity by way of __________________ issued at ______________ on __________________.
Doc. No. _____;
Page No. _____;
Book No. _____;
Series of 2018.
Important Tips and Reminders
For your reference, here are some important reminders you might want to take note of:
- To save money when getting a notarized Affidavit of Loss for duplicate plates, you might want to have an affidavit document prepared before heading for the notary public’s office.
- All Affidavit of Loss includes a jurat or an oath or affirmation before the notary public that you have personally executed the document in the notary’s presence.
- In case of lost plates, getting the Affidavit of Loss Plate is perhaps the easiest part.
- Apart from getting an Affidavit Of Loss Plate and PNP-HPG clearance, there are other processes involved before you can get a replacement for your vehicle plate.
- The affidavit of loss plate is a document which bears the MV owner’s name, address, and other demographics, as well as the vehicle details such as its make and engine number.
- The loss of your plate number is not something that should be ignored because of the penalties that come with driving a vehicle without a plate or one with an improvised plate without any authority.
- Plus, failure to report that your plate number has been lost, might result in criminal charges if other people use it to commit a crime.
- A request for a replacement of the lost plate also serves as legal documentation that the plate is no longer in your possession.
Video: How to File a Replacement Request for Lost or Stolen LTO Plates
Learn more about the fees, requirements, and procedures in the actual application for replacement of lost plates at the LTO. Watch this video from Tongbits TV.
Frequently Asked Questions (FAQs)
To learn more about executing an Affidavit of Loss for lost LTO plates, here are some common questions and answers that might help:
1. Is an Affidavit of Loss legal and acceptable as declaration for lost plate numbers?
Yes. The Affidavit of Loss is a legal document executed under oath and notarized to attest to the truth of the loss of the MV’s license plates.
2. Will the notary public entertain my request for a notarized Affidavit of Loss for duplicate plates even if I do not have an ID?
Yes. If you satisfy any of the following conditions, the notary public may validate your Affidavit of Loss:
a. The notary public personally knows you;
b. The notary public does not know you, but there is at least one credible witness personally known to the notary public who can confirm your identity;
c. If you can bring two credible witnesses who have IDs, and they can confirm your identity to the notary.
3. How much does the Affidavit of Loss for duplicate plates cost in the Philippines?
Like the regular Affidavit of Loss, the fees for a notarized Affidavit of Loss Plates usually start at P100.00 and may reach up to P500.00 to P800.00, depending on the location and prestige of the notary public.
4. Is there a free Affidavit of Loss?
Yes. The Public Attorney’s Office (PAO) provides free notarial services and Affidavits of Loss to indigent persons, provided that they can show proof of indigency.
5. How can one be considered indigent?
To be considered indigent, the family income of the requesting party should not exceed P14,000.00 per month if in Metro Manila, P13,000.00 for other cities, and P12,000.00 for all other places. You may also check the Legal Office or the Councilor’s Office of your city or municipality, as they sometimes offer free notarial services to their constituents.
6. Can I make my own Affidavit of Loss?
Yes. Individuals have the option to make their own affidavit of loss. The affiant only needs to make sure that the affidavit includes all the necessary details, like their full legal name, date of birth, description of the lost or damaged asset, explanation of how it got lost, etc. Also, they must also notarize the document.
7. How long is the validity of an Affidavit of Loss Plate?
An affidavit of Loss Plate does not have an expiry date. However, it is valid only for the one particular incident in which one lost the document. Hence, individuals can only use it once.
8. Can I get an Affidavit of Loss for lost plate at the barangay hall?
Yes. You may check the barangay for free notarial services that they sometimes offer to their constituents. This means that you may be able to secure a free Affidavit of Loss from there. In case there aren’t free notarial programs available, then there’s no way to execute an Affidavit of Loss from there.
9. Is there an LTO-accredited Notary Public where I can execute my Affidavit of Loss?
No. There aren’t any LTO-accredited Notary Public anywhere in the country. Having said that, you can get and execute your Affidavit of Loss for duplicate plates anywhere in the country.
Summary
The LTO-issued plate serves as a special identification of the motor vehicle (MV) unit meant to help the government trace and identify the vehicle owner easily. Loss of such plates may cause a lot of trouble so it’s best to report it immediately. To do so, one needs to submit to the LTO an Affidavit of Loss Plate, which will also serve as the legal documentation that the plate is no longer in your possession. Doing so can help you avoid trouble, plus it gets you a duplicate license plates so you can use your car legally again.