Among the many services offered by the Land Transportation Office (LTO) and its agencies in different parts of the country is the replacement of the motor vehicle’s Official Receipt (OR) and Certificate of Registration (CR)—two of the most important documents every motorcycle (MC) and motor vehicle (MV) owners should have. Though it’s best for MC or MV owners to be careful about their documents, it’s inevitable for it to get lost or damaged somehow, so the agency finds it necessary to offer the service, which is usually referred to as duplicate OR/CR.
If you are a motorcycle or a car owner who needs a replacement OR/CR for whatever reason, then this guide is for you.
What is LTO OR/CR
The LTO OR/CR stands for the LTO Official Receipt (OR) or Certificate of Registration (CR). These documents are of utmost significance if you use or own a car, as they are proof that you have gone through with the legal process of getting your vehicle registered and verified its roadworthiness. The LTO OR/CR also serves as your MV or MC’s unique ID, setting it apart from every other vehicle in the country, regardless of similarities in terms of make, model, variant, or body color. These two also play a significant role in helping the authorities control the traffic system and reduce crimes, including robberies, accidents, and the like.
LTO Official Receipt (OR)
The LTO-issued Official Receipt (OR) refers to the document issued by the Land Transportation Office to confirm that the MV registration has been paid for. and is considered one of the motor vehicle’s identification documents.
The LRO OR is easily recognizable due to its appearance. It features a sky blue LTO logo as its background and it typically reflects the following vehicle information:
- Name of the person who paid for the vehicle’s registration fees (Received from),
- Place where the payee is from (Address),
- The motor vehicle’s license plate number,
- A summary and breakdown of the fees paid for,
- The date when the transaction was made
- Its own permanent and unalterable unique serial number, the OR number
LTO Certificate of Registration (CR)
The LTO Certificate of Registration (LTO CR) is yet another document issued by the LTO to help identify ownership and differentiate your car from the rest of the cars in the country. Just like the OR, the CR also has a certain look. It features a predominantly yellow color with detailed technical information about the motor vehicle. It is also issued by LTO upon the completion of the MV or MC registration procedures.
Some of the information found on the CR, include:
- Car owner’s complete name
- Owner’s address
- Specific information on the car,including:
- Vehicle make
- Car model
- Vehicle class
- Motor number
- Chassis number
- Engine displacement
- Number of cylinders
- Gross weight
- Net capacity
- Total number of passengers
The LTO-issued OR/CR are the two most important documents you will ever have where your car and your car’s registration is concerned. These two needs ro be kept well, lest you face various problems.
Benefits of Getting a Duplicate OR/CR
Securing a Duplicate OR/CR with the LTO, especially in cases or loss or damage, is equivalent to enjoying the following benefits:
- You can drive your car on public roads.
- You have legal proof that your car is roadworthy.
- You can avoid facing problems, in cases when you are called to stop for inspection.
- You have the complete requirements to renew your MV or MC registration.
- You can sell your MV or MC easily as it comes with complete papers.
- You won’t be at a disadvantage in case a dispute arise due to accident or traffic collision
Who can Get a Duplicate OR/CR
Securing a duplicate OR/CR can be done by anybody who owns a registered motor vehicle or motorcycle in the Philippines in cases of loss or damage of the original.
Requirements for Getting a Duplicate OR/CR
It is necessary to prepare the following requirements before applying for a duplicate LTO OR/CR, in cases when your original copy is lost or damaged.
- Notarized Affidavit of Loss/Mutilation from the registered MV or MC owner to confirm loss or damage
- Latest Official Receipt (OR) of payment of registration (if available)
- Actual inspection of the motor vehicle
- Duly accomplished and approved Motor Vehicle Inspection Report (MVIR) (stencil form).
- Two valid primary IDs (government-issued) of the registered owner (photocopy with the original signature specimen).
- If the MV or MC is company-owned: a certification from the management of the company.
- If the MV or MC owner is sending a representative: a duly-signed authorization letter with the representative and the owner’s IDs.
Procedures for Getting a Duplicate OR/CR
To secure a duplicate OR/CR for your registered vehicle, here are the procedures to follow:
Step 1. Prepare the requirements to prove that the original OR/CR have been lost.
Step 2. Visit the originating Land Transportation Office (LTO) branch, where your car was originally registered.
Expert tip: Make sure to check first if the branch issues duplicate OR/CR and verify their operational hours to avoid delays.
Step 3. Proceed to the transaction counters.
Step 4. Present your affidavit and submit all the required documents to the Evaluator for evaluation and computation of fees.
Step 5. Proceed to Motor Vehicle Inspection. An inspector will make an actual inspection to recheck your car, verify all details again in the MVIR (Motor Vehicle Inspection Report) and prove your ownership of the vehicle.
Step 6. Proceed to the Cashier and wait for your turn.
Step 7. When your name is called, pay the required fees and obtain an Official Receipt (OR).
Note that you can only get an OR after the payment is made.
Step 8. Once you have your OR, proceed to the Releasing Counter and wait for your turn.
Step 9. When your name is called, obtain the duplicate Certificate of Registration (CR), plates, stickers, and other requested documents.
Cost of Getting a Duplicate OR/CR
If you are looking to get a duplicate OR/CR in cases of loss or damage to the original one, you need to visit the LTO originating office and pay the fee for Duplicate/ Replacement of OR/CR amounting to Php 30.00.
For those who are looking to request for a replacement for their lost, mutilated, or damaged OR/CR, here are some reminders worth remembering:
- You will need to visit the originating LTO office within their operational hours.
- You will need to prove that the OR/CR is no longer available or usable.
- Photocopies of OR/CR are acceptable to authorities, so it is highly recommended to you to make a few photocopies of OR and CR and keep it along with your driver’s license as soon as you secure it.
- It is also a good option to keep a separate digital copy of your OR/CR in a safe folder on your laptop or mobile phone as hard copies can be damaged by water or fire.
- You need to bring your LTO OR/CR with you at all times.
Video: Getting a Duplicate OR/CR from LTO
Offering duplicate OR/CR in cases of loss or damage to the original one is a service offered by most LTO branches to the Filipino people. It’s a simple process, and you will see that it is so by watching Kuys Tony explain and show how to get a duplicate OR through this video:
For the process of securing duplicate CR from LTO, this video from Cir Ric will show you how it’s done at LTO Biak-na-Bato in Bulacan.
Frequently Asked Questions (FAQs)
For your reference, here are some common questions and answers related to securing a duplicate OR/CR from the LTO:
1. What is an Originating District Office?
An Originating District Office is the LTO office or branch where the first or initial registration of the motor vehicle together with all the mandatory documentary requirements was affected, transacted, or acquired.
2. What is a Transacting District Office?
The transacting District Office is the LTO branch or office where you are presently registered or are transacting with, different from the originating LTO office.
3. Is a LES Clearance required when securing a duplicate Official Receipt (OR) / Certificate of Registration (CR)?
No. An LES Clearance is not a requirement in securing a duplicate DL/OR/CR.
4. What is a LES Clearance?
A LES Clearance or Law Enforcement Clearance is a certification issued by the LTO Law Enforcement Clearance Unit to the operator of for hire motor vehicles and/or authorized liaison officer/personnel. It is a required document, but only when securing duplicate motor vehicle license plate/s and windshield stickers/year tags.
5. Does a LES Clearance apply to private and for hire motor vehicles?
No. LES Clearance applies only to for hire motor vehicles.
Getting a duplicate OR/CR from LTO is actually a simple process of re-securing proof that your motor vehicle is roadworthy. It seems simple, but it is an important process as you need to bring the LTO OR/CR at all times, in case a situation arises and you need to prove that you have gone through the legal processes of registering your vehicle. It can be avoided, too, but in case a situation necessitates a duplicate OR/CR, you can head on to the LTO branch where you originally registered your motor vehicle and secure one by following the steps detailed on this guide.
For a complete list of LTO branches, you may check our previous article on the LTO Offices in the Philippines.